R&D ELECTRONICS, INC.
PRODUCT ASSURANCE REQUIREMENTS FOR
PURCHASE ORDERS
The following terms apply as indicated on the face of
Purchase Orders. In the event any term
cannot be met, notify R&D Inc.’s Purchasing Agent immediately.
1. Reservation of Government, Regulatory
Authorities and Customer Rights: During performance on this purchase
order, your inspection system and manufacturing processes are subject to
review, verification, inspection and analysis by authorized Government
Representative , Regulatory Authority and/or R&D’s customer.
Government/Customer inspection or release of product prior to shipments is not
required unless you are otherwise notified.
2. Optional R&D Source Inspection: R&D
source inspection reserves the right to inspect any or all the materials on
this purchase order. If the supplier is notified in writing by R&D of
mandatory inspection points, the supplier will be required to notify R&D
Quality Control 48 hours in advance. Shipments shall not be made without
accompanying source release inspection stamp by R&D Representative, or a
waiver issued by R&D Quality Control office. Copies of the purchase order
with change orders and related documents shall be made available to the R&D
Representative upon request.
3. Government Inspection: “Government
inspection is required prior to shipment from your plant. Upon receipt of this purchase
order, promptly notify the Government Representative who normally services your
plant so that appropriate planning for Government inspection can be
accomplished.” The Government QAR shall also be notified 72 hours in advance of
the time articles and materials are ready for inspection or test. The supplier
shall furnish copies of purchasing documents to the Government Representative
upon his request. In the event the representative or office cannot be located,
our purchasing agent should be notified immediately.
4. Certificate of Compliance: A
Certification of Compliance (C of C), signed by a suppliers representative, must
accompany each lot of parts delivered to R&D Electronics. This C of C is an
indication that all requirements of the associated purchase order, drawing (s)
and specification(s) have been met. The C of C must contain, as a minimum:
4a. Hardware Certification-Distributor: For each
item on this purchase order, the supplier shall submit a legible copy of the
manufacture’s certification for the hardware supplied and state that the
hardware supplied was manufactured and acceptance tested in accordance with the
applicable specifications. Distributors shall make every attempt to purchase
material direct from the manufacture. When such is not possible, the
distributor will provide documentation that identifies all distributors and the
manufacture with each shipment.
Catalog Item Information: Complete catalog and/or drawing
data/information for all: a) electrical, b) dimensional, c) physical, and d)
chemical properties, as applicable shall be furnished with each lot shipment to
R&D Electronics.
5. Packaging: The supplier’s Quality Control
organization shall be responsible for ensuring that items of this procurement
are packaged in such a manner that the dimensional integrity is preserved,
contamination and corrosion are prevented, and no physical damage occurs, or
when specified, that packaging is in accordance with the applicable Packing,
Handling, Storage, and Transportation and requirements documentation cited in
and attached to the order.
6. Limited Life/Age Control: All items
with limited shelf life shall be clearly marked with the manufacture’s name,
type of material, shelf life, date of manufacture, and usability limiting date.
A minimum of 75% of shelf life shall be remaining on all items on this order.
If items have no shelf life limitations, supplier shall so state in shipping
documents. NOTE: The vendor shall
supply the Hazardous Material identification System (HMIS) and the Material
Safety Data Sheet (MSDS) with the material as required.
7. Material Control: If material
or hardware is supplied by R&D, a copy of the R&D shipping document
must accompany your return shipment to R&D along with a certification that
hardware was procured from the material supplied by R&D. In either case all
certifications must be dated and signed by an official of your organization.
ALL unused material (including any drop) supplied by R&D must be returned
to R&D identified with the Purchase Order number, and material type unless
otherwise directed by R&D buyer.
8. Material Traceability: Submit with
each shipment a certificate of conformance stating: The material type,
applicable specifications, lot/heat number, date code, serial number and the
manufacture of the material. The seller
must be able to trace these materials to all delivered items.
9. Functional Test Reports/Verification: When
functional tests are specified by this purchase order or by the design
documentation, the actual test results shall be submitted.
9a. Functional Test Report/Verification First
Article: When functional tests are specified by this purchase
order or by the design documentation, the actual test results shall be
submitted. A copy of the test procedure
shall be submitted with the first report on each item(s) purchased under this purchase
order. When specified by the purchase order for test verification/witness by
R&D a 48 hour notification is required prior to start of test. Copies of
the purchase order, test procedure, and related correspondence shall be made
available to the R&D Representative upon request.
9b. Functional Test Procedures: When
required Functional Test Procedures shall be submitted for approval prior to
use of procedure.
10. Special Process Procedures: The seller
shall control all special processes utilized in the fabrication and inspection
or test of the delivered materials. Special processes are defined as those
operations that impact characteristics related to corrosion protection,
durability, or long term product performance, and cannot be evaluated
economically or non-destructively on the final delivered item. Welding,
plating, burn-in, environmental stress screening (ESS) protective treatment,
radiographic examination, magnetic particle inspection, dye penetrant
inspection, ultrasonic testing or welding, soldering, brazing, shot peen,
impregnation, casting and heat treatment are examples of such processes.
Procedures shall be prepared which provide, as applicable, control of
equipment, environment, personnel skills, process material, process methods,
process sequence of events and verification testing. A copy of the special
process provider’s certificate of compliance that certified each process was
accomplished in accordance with the applicable specification shall be submitted
for review and each shipment as objective evidence that special process was
performed to the specification requirements.
11. Special
Process Suppliers: Where R&D’s Customer requires the flow down of specific purchase order notes
applicable to special processes those special process suppliers used will be required to be on R & D Electronics’
Customers Approved Special Process Supplier List. To view the LMMCO Approved Special Processes
Supplier List go to the following website: http://www.myexostarcom
11.1 Special Processes: Seller Controlled (LM 1839) :
The seller
is responsible to assure all special process providers are capable and
qualified to perform the special process in accordance with specification requirements. Objective evidence of seller special process
approvals shall be retained by the seller and is subject to buyer periodic
audit. When using Lockheed Martin approved
special process providers a copy of the special process provider’s certificate
of compliance that certifies the process was accomplished in accordance with
the applicable specification is acceptable objective evidence. Use of special process providers approved by
Lockheed Martin is recommended.
To view the
Lockheed Martin approved process suppliers list go to the new special processor
search tool found within the Lockheed Martin Exostar Portal; http://www.myexostarcom or contact
your buyer for assistance.
11.2
Special Processes, Lockheed Approved (LM1838):
Special
processes referenced by specification within the Lockheed Martin engineering
design shall be identified, documented and maintained by the seller. Changes to special processes referenced
within the Lockheed Martin engineering design or special process suppliers
require prior written Lockheed Martin written approval. All special process providers shall be
approved by Lockheed Martin , including those provided by sub-tier special
process providers. Only suppliers listed
as approved for the specific special process may be used in the manufacture of
Lockheed Martin contracted articles.
This approval may include NADCAP approved special process providers
provided prior written approval from Lockheed Martin Missiles and Fire Control
has been granted for each provider and each process.
A copy of
the special process provider’s certificate of compliance that certifies each
process was accomplished in accordance with the applicable specification shall
be available for review by the buyer as objective evidence the special process
was performed to the specification requirements. To view the Lockheed Martin approved process
suppliers list go to the new special processor search tool found within the
Lockheed Martin Exostar Portal; http://www.myexostar.com or contact
your buyer for assistance.
11.3
Special Processes;
Seller Control (LM1837)
The seller
shall identify, document and have sole control over any and all special
processes/processors referenced by specification in the design. The seller is solely responsible to assure
all special process providers are capable and qualified to perform the special
process in accordance with specification requirements. Objective evidence of surveys shall be
retained by the seller. A copy of the
special process provider’s certificate of compliance that certifies each
process was accomplished in accordance with the applicable specification shall
be available for review by the buyer as objective evidence the special process
was performed to the specification requirements.
12. Documentation Maintenance: The
supplier shall retain objective evidence of the item supplied (Manufacturing,
assembly, inspection, test, and special process records) for seven (7) years
after the contract is complete. These records shall be made available to
R&D upon request. Records may be
archived to an offsite location, but shall remain legible and readily
retrievable. R&D reserves the right to periodically audit the sellers
historical records, retention policies and practices.
13. N/A
14.
Quality / Inspection System: The supplier shall maintain a Quality System that
meets the requirements of ISO 9001:2000, (ISO) ANSI Q9002, AS9003, and ISO 9003
or as a minimum, MIL-I-45208. Manufacturers shall certify parts and material that
were inspected and comply with applicable drawing specification and purchase
order requirements. Distributors providing items must maintain manufacturing
records indicating test and other manufacturing data to reflect manufacturer’s
compliance to AS9100, AS9120, ISO9001, Q9003 or MIL-I-45208 as a minimum.
Distributions shall make every attempt to purchase material direct from the
manufacture. When such is not possible, the distributor will provide
documentation that identifies all distributors and the manufacture with each
shipment.
15. First Article Inspection: A First
Article Inspection (FAI) is required in addition to inspection requirements
elsewhere in this purchase order. First article inspections shall be performed
in accordance with Aerospace Standard (AS) 9102. A FAI shall be conducted by
the seller and objective evidence submitted with each shipment (ref para. 5.2).
The FAI shall consist of:
1.
A complete, independent , and documented physical and
functional inspection process to verify that prescribed production methods have
produced an acceptable item as specified by
engineering drawings, planning, purchase order, engineering
specifications and/or other applicable design documents.
2.
Witnessing of the Acceptance Test Procedure (ATP) will
also become a part of the FAIR when applicable.
3.
Any changes, as defined in AS 9102, paragraph 5.3 or a
break in production of one (1) year or more shall require a new FAI.
Documentation:
4.
Inspection results shall be documented by recording
variable data whenever possible.
Attribute data will be recorded only when variable data is not
available.
5.
AS9102 or equivalent forms shall be used.
6.
Original FAI reports and supporting documentation
shall be included with delivery of the initial first article.
7.
A copy of the FAI reports and supporting documentation
shall be retained at the seller’s facility in accordance with record retention
requirements defined elsewhere in this purchase order.
8.
For deliveries subsequent to the initial delivery, the
seller shall include a copy of the first page (AS9102 Form 1) of FAI report
with each shipment.
Applicability:
9.
First article inspection is required for the
part/assembly number(s) included on the purchase order with no exceptions.
10.
First article inspection is required for subassemblies
and detail parts that make up the configuration item(s) included on this
purchase order, with the following exceptions:
11.
a) Seller Design Authority
12.
For subassemblies and/or detail parts where the seller
has design authority, First Article inspection requirements shall be as defined
in the statement of requirements.
13.
(b) Catalog and Commercial Off-the-shelf
14.
If the part number, as listed on this purchase order,
is for a buyer or seller designed product that has standard catalog or
commercial off-the-shelf hardware included at subassembly levels, then FAI is
not required for the standard catalog of commercial off-the-shelf
/arts/assemblies.
15.
R & D supplier quality representative shall stamp
AS9102 form 1, Part No. Accountability or equivalent as evidence of R & D
Electronics acceptance
16. 100% Inspection: The
supplier shall perform and record inspection of all measurable characteristics
for one (1) part of each line item 100%. The remaining lot shall be inspected
per MIL-STD-105. This data is to be
recorded in the unit of measure as indicated on the drawing. This data shall be
submitted with each part(s) shipment. The record must identify each
characteristic and the allowable tolerance limits, and show objective evidence
that each characteristic has been inspected and accepted. A drawing road map shall be supplied along
with the inspection reports.
17. General Inspection: The
supplier shall generate and maintain records and data of all inspections and
test performed. Records shall disclose the status of articles, materials,
evidence of inspections, tests performed, and include dates. 100% inspection
shall be performed on all critical and major characteristics and interface
control points. This data is to be recorded in the unit of measure as indicated
on the drawing.
18. Calibration System: The
supplier shall have a calibration system/program which meets the requirements
of MIL-STD-45662, ISO 100012-1, and/or ANZI 540.1. Certificate of
Compliance(Calibration) shall state demonstration of standard used.
19. R&D Inspection: R&D
Source Inspection is required on this order. All items are subject to
in-process surveillance by R&D Quality Control Representative. Shipments
shall not be made without source release inspection by R&D. The supplier
shall notify R&D Quality Control 48 hours in advance of designated
Mandatory Inspection Points. Copies of the purchase order with change orders
and related documents shall be made available to the R&D Representative
upon request. The First Article Inspection Report must show evidence of R&D
Source acceptance and must accompany the first article shipment.
Note:
Source release does not constitute final acceptance, which is performed upon
receipt and inspection of the item at the designated R&D receiving
department.
20. Electrostatic Discharge Control(ESD): The
supplier shall be responsible for assuring that parts are procured, handled and
packaged in accordance with “Electrostatic Discharge Control”, DOD-STD-1686,
DOD-HDBK-263 or ANSI/ESD S20.20-1999.
21. N/A
22. N/A
23. Specialty Metals: The
supplier shall certify their product meets the requirements of DFARS
252.225-7014, Preference for Domestic Specialty
Metals, providing only products that contain specialty metals that are in
compliant with the DFARS clause.
24. Pure Tin: All products supplied on this purchase
order shall be free of solder, plating, coatings, and claddings that exhibit
either of the following:
a) Material composition greater than
97% tin by weight
b) Tin alloy with composition of
less than 3% lead by weight
Noncompliance
to this requirement must be approved in writing prior to acceptance of this
purchase order.
25. First Article Inspection: (first time suppliers): The
supplier is required to perform 100% inspection and record variable (actual)
data for the first article manufactured to the configuration specified on this
order. An inspection report and any associated data (material certs, test
reports, etc.) shall be delivered along with the first article shipment. This
data is to be recorded in the unit of measure as indicated on the drawing. The
inspection records shall identify all drawing characteristics, the allowable
tolerance limits and the actual dimensions measured.
26. Quality Management System: ISO Q9001
or AS9100 Quality Program requirements and compliance thereto are applicable to
this purchase order and are subject to review/audit.
27. Foreign Object Debris/Damage Prevention: The
supplier shall develop and maintain a Foreign Object Debris/Damage (“FOD”)
prevention program for manufacturing areas to prevent introduction of foreign
objects into any item delivered under this purchase order. The supplier shall employ appropriate housekeeping
practices to assure timely removal of residual/debris generate, if any, during
manufacturing operations and /or normal daily tasks. The supplier shall
determine if sensitive areas that may have a high probability for introduction
of foreign objects should have special emphasis controls in place appropriate
for the manufacturing environment. The
supplier shall determine the need for, and implement, FOD prevention awareness
training programs.
28.
Work: Seller agrees
that the work produced internally and/or the work procured from sub-tier
suppliers under this contract shall comply with the following requirements
unless a documented request for change is approved by an R & D Electronics
procurement representative.
1. Work shall not be moved from the original
location of manufacturer to another location of manufacture within a production
facility or to any other production facility.
2. Where first article inspection is
required, work shall not be moved from the original location where the product
was produced at the time of first article inspection acceptance.
3. No changes shall be made to the design,
manufacturing processes, materials or activities that affect fit, form or
function.
4. A fit, form or function analysis shall be
performed, documented, and included with any request for change.
5. A documented process shall be in place to
review, identify and submit a request for change to R & D Electronics
procurement representative. Such notification shall not constitute approval of
the proposed changed nor relieve supplier of supplier’s obligation to comply
with requirements contained in this contract.
If the proposed change is approved, the change shall be incorporated
into the purchase order by amendment.
6. The establishment of process controls and
development of control plans where key characteristics have been identified.
29. Control and Notification of Non-Conforming
Product: Upon discovery, the Supplier shall segregate and
control non-conforming material to prevent unauthorized shipments of such
material to R & D Electronics. The supplier shall immediately notify R
& D Electronics in the event of nonconforming material that can not be
reworked or replaced to purchase order requirements by the supplier. The
supplier shall hold the material until R & D renders a disposition. The
disposition shall e referenced on the Suppliers shipping document with each
applicable shipment.
29a. Control and
Notification of Non-Conforming Tooling/Equipment: Upon
discovery of out of tolerance tools/equipment during the calibration process,
immediately notify the Quality Department of the nonconformance.
30. Specifications and Standards: Military
specifications and standards reverenced shall be to the latest revision level
in effect on the date of this order, unless otherwise specified.
31. Requirements Flow-down: The seller
shall have systems and methods to assure full compliance to all Purchase Order
PO Quality Clauses applicable to this PO. When products or services applicable
to this PO are procured by the seller from sub-tier suppliers, the seller agrees to flow
down the appropriate requirements to the sub-tier. The appropriate requirements
include but are not limited to key characteristics, control of special
processes, record retention and flow down of Quality System. The seller shall flow the Quality PO note
requirements as necessary to assure full compliance is achieved.
32. Counterfeit Part Prevention
Seller shall
not deliver products that contain counterfeit items (such as, but not limited
to, software, material and electrical/mechanical
parts/assemblies). SAE AS5553 provides
guidance for counterfeit prevention.
33. Order Processing: Processing to be accomplished in
performance of this purchase order is directly related to Lockheed Martin
Aeronautics Company purchase order and must be accomplished in accordance with
process specification(s) on this purchase order and Lockheed Martin Aeronautics
Company Appendix QJ. All requirements of
such Appendix QJ paragraph 12. a. – f. shall be accomplished. Appendix QJ is located at: http://www.lockheedmartin.com/aeronautics/materialmanagement/
34. Requirements Flow Down: This is a
result of a rated contract certified for national defense. The supplier is
required to follow all provisions of the Defense Priorities and Allocation
System Regulation (15CFR799). The rating(S) is specified on this purchase
order.
35. Certificate of Origin: (C of O): A
Certificate of Origin (C of O) for all items produced or manufactured in the
USA, Canada, or Mexico is required to be provided. The C of O shall be signed
by the Corporate Officer or authorized employee of the manufacturer having
direct knowledge of the origin of the product. The following information must
be clearly recorded on the C of O:
1).
Letterhead including the Manufacturer’s name, address, phone and fax number.
2).
Date of C of O issuance.
3).
Printed name, title and signature of Manufacturer Official certifying all data
on the C of O.
4).
R&D Electronics purchase order number along with the applicable prime
contract number. This will be located on the suppliers purchase order.
5).
Part number as listed on the purchase order.
6).
Manufacturer’s part number (if different).
7).
Product description.
8).
Country of Origin address
9).
Manufactured since / /
(enter date)
For all products
manufactured outside the three countries listed above, a C of O is not
required. However, the country of origin
must be clearly identified on the part. For products that cannot be marked or
are on the J-List under CFT Sec 135.33, the container must be marked with the
country of origin. The marking must be permanent, legible, and conspicuously
located. The packing list must clearly
identify the country of origin for each line item. Payments to supplier may be
delayed or products may be returned to supplier if deliveries on this purchase
order are missing country of origin markings or have noncompliant certificates
of origin.
36. Supplier Corrective Action Request: Seller
agrees to provide a formal response to any supplier corrective action request (SCAR)
within the timeframe indicated on the SCAR. Seller is also requested to contact
the buyer of record when the material associated with the SCAR investigation
has not been returned by buyer to seller or more time is required to adequately
perform an investigation (request for extension). Failure to provide a formal
response to a SCAR within the established due date may adversely affect your
supplier approval status for future procurements.